A centrally funded program supporting the technology needs of UBC Okanagan faculty and staff.
The Computer Replacement Program (CRP) aims to ensure UBC Okanagan employees in permanent ongoing positions have reliable, secure, and modern computer equipment. Through standardized device offerings, centralized funding, and predictable replacement cycles, the CRP supports productivity, cybersecurity, and a consistent technology experience across campus.
The CRP program provides centrally funded, fully supported computer equipment for permanent ongoing positions at UBC Okanagan (UBCO). As equipment ages, UBCO IT replaces devices according to lifecycle guidelines—subject to annual funding availability.
Current standard UBCO IT devices:
If the equipment you require is not part of the standard CRP standard options (see standard options below), UBCO IT will assist with finding the closest matching supported model based on your needs.
What to Expect After Submitting a Request
After submitting a CRP request, you can expect:
You are eligible for new CRP or CRP renewal if you are:
You are not eligible if you are:
All CRP participants must follow the Acceptable Use Agreement.
CRP currently covers one of the following:
All CRP devices:
CRP offers a base standard MacBook Air* for eligible users who require or prefer macOS. *Please note that additional funding is required to purchase AppleCare with any Apple suported device as this is not included in cost of purchase or covered by CRP.
Additional Apple configurations are available as uplift options, with CRP funding applied up to the value of the standard Windows model and departments covering uplift costs.
Apple equipment is sourced through Staples, and UBCO IT can help match specifications for non-standard needs.
Uplift options are available for users requiring higher performance or additional features, including:
Uplift options are subject to additional funding past base CRP standards. Buyout agreements may be required for non standard equipment.
Departments fund uplift differences.
UBCO IT can assist in selecting the best available model. Note, UBC Faculty are eligible to use PDFunding towards equipment purchases.
How to Secure Uplift Funding
For new, transferred, or rehired employees:
Submit an Okanagan Employee IT Onboarding request in the UBC Self-Service Portal.
This ensures:
Important:
CRP devices are assigned to the position, not the individual.
New hires may be required to use existing equipment assigned to the hiring position until lifecycle renewal.
CRP devices are eligible according to lifecycle guidelines and available budget funding:
Laptops: 4 years
Desktops: 5 years
Actual replacement schedules are reviewed and based on available funding.
Departments may choose to buy out end-of-life equipment for ongoing use. Contact UBCOIT for more information about options.
If your CRP device is at or beyond lifecycle:
Submit a CRP Renewal Request Form via the UBC Self-Service Portal.
Priority is based on:
Include the device asset number for faster processing.
If your CRP device is at or beyond lifecycle:
The following table clarifies the responsibilities of UBC IT Okanagan and those of the client.
RESPONSIBILITY – GENERAL USE SPACES | UBCO IT | CLIENT |
|---|---|---|
| Installing device and equipment, upon request | ✓ | |
| Authority to disable device, if compromised | ✓ | |
| Monitor age of equipment, contact after 7+ years | ✓ | |
| Costs associated with hardware malfunction | ✓ | |
| Agree to the terms and conditions set out in the Acceptable Use Agreement | ✓ | |
| Submit request for assessment of replacement when equipment is 4+ years old | ✓ | |
| Secure funding to upgrade beyond the standard device, specialty peripherals or additional monitors | ✓ | |
| Training on new device applications and software | ✓ | |
| Secure funding for repair or replacement costs associated with accidental damage such as dropping or spill damage | ✓ | |
| Surrender ownership of equipment if/when requested | ✓ |