Event Support

Overview

UBC Okanagan IT (UBCOIT) is available to support your Audio Visual needs for on-campus events. We will help identify your AV needs and provide comprehensive, hands-on training and guidance for your event, big or small.

Features & Benefits

  • UBCOIT offers consultation services to define AV equipment needed for event
  • Training and information on AV equipment is available during regular business
  • A limited selection of equipment is available for use by faculty and staff

Requirements & Eligibility

  • Available to UBC faculty and staff
  • Event must be held on the UBC Okanagan campus; off-site event support is not available

Costs

Currently, UBCOIT consultation, support and equipment is available for use at no cost for active UBC faculty and staff

Further Information

  • Information about on-campus bookable rooms can be found on the Learning Spaces Website
  • For non-UBC clients, please contact the Conferences and Accommodations team
  • For event capture support, contact UBCO Studios Production Services
  • Equipment is also available for loan at no cost to the UBCO community from UBCO Studios Equipment Lending
  • AV Support for Grad Thesis Defence
    • UBC Okanagan IT has moved away from in person AV support for thesis defenses.
    • Detailed AV instructions for each meeting room are now available on the Facilities Planning Bookable Meeting Rooms site under “More Info” HERE.
    • UBC IT AV support is available:
      • In advance of the defence, UBC Okanagan IT/AV is happy to meet with supervisors or Admin to provide training on the use of the videoconference equipment.  You can Request Desktop or AV Support to book training/orientation to the equipment
      • On the day of the defence, if IT/AV assistance is required, please contact the Service Centre for time-sensitive support.

Getting Started

Support

Service Responsibilities

Service Responsibilities

The following table clarifies the responsibilities of UBC IT Okanagan and those of the client.

Responsibility
UBCO IT
Client
Consultation with client to identify equipment required x
Provide training and information on equipment, as needed, to operate event x
Provision of portable equipment set up / tear down x
Maintenance and updating of event gear x
On-Campus Emergency support, during normal business hours x
Notify UBCO IT that support is required, as early as possible x
Receive training and information required to operate AV equipment for event x
Test equipment in advance of event, to ensure operation x
Rent or purchase of additional equipment as needed, if equipment needs exceed UBCO’s inventory x