UBC’s Security Operations team recently celebrated a notable achievement: Tom Power, a member of the team, received an award from Tines AI for his innovative project, “Generate a Reduced Functionality Mode Report with AI.” The award not only honors Tom’s ingenuity but also emphasizes the team’s dedication to increasing efficiency in cybersecurity through cutting-edge automation. This solution alone has saved the Security Operations team over 25 hours annually.
This October, Emerging Media Lab’s (EML) Judicial Interrogatory Simulator was chosen as a finalist for the 2024 Gartner Eye on Innovation Awards for Education, recognizing EML in the Higher Education Innovation in Teaching and Learning category. The Judicial Interrogatory Simulator (JIS) leverages new technologies including Generative AI and Virtual Reality to provide an immersive moot court experience to help first-year law students practice presenting their arguments in court.
In preparation for implementing Microsoft 365 university-wide, UBC will be migrating our enterprise email services from on-premise to the cloud platform Microsoft Exchange Online.
This will provide multiple benefits including improved security and better integration with other Microsoft products including MS Teams and other apps (like MS Bookings, Shift for staff scheduling, Tasks for tracking, Planner for project planning and more).
Some units on both campuses have already migrated, however we are now ready to move forward with migrating most remaining UBC Okanagan FASmail (staff and faculty / employee mailboxes ONLY) early November.
You will be contacted by UBC IT with the specific date your department’s personal and shared / generic mailboxes, with most groups migrating according to the following groups:
Note: Resource Mailboxes (for room bookings) will NOT be migrated until all user mailboxes, including students, have been moved, likely summer 2025.
Full details on the migration can be found at it.ubc.ca/exchange-online-migration along with detailed instructions on what to do before and post migration, including screen shots and videos.
The impact is fairly minimal, with a bit of a learning curve getting used to a new look and feel for Outlook on your desktop. Departments who have already migrated have reported minimal disruptions, with the primary concern to ensure users who share calendars or email access are moved at the same time.
Further details on some of the new look and features available can be found Fall 2024 – Microsoft Exchange Migration.
To migrate smoothly please ensure the following:
For more details including step-by-step how-to guides for pre and post migration check out the UBC Exchange Online Migration project page.
Prefer visual help? Check out the M365 Email Migration Support Videos.
M365 Outlook (New Exchange Online version) Training Session – Monthly Drop-in & Q/A
Come join us to learn more about using the new Outlook (Exchange Online) on Mobile, Desktop and on the Web.
To find out more about the M365 Foundation Services Project for migrating to Exchange Online, see: https://it.ubc.ca/microsoft-365/current-projects/exchange-online-migration
Agenda:
If you have any questions or concerns with your planned migration timing, please reach out to your manager or administrative support, or contact UBCO IT Engagement Services.
At the heart of cybersecurity, one of the most critical—and often overlooked—challenges is communication. As someone deeply involved in the production of material for training and workshops, Julie has found that clear, accessible messaging can be just as important as technical expertise. In her upcoming session at the Privacy Matters Symposium, titled Cybersecurity is for Everybody: Creating Accessible Messaging, Julie will share her insights on how to break down complex cybersecurity concepts to make them understandable for everyone, regardless of their background.
Yesterday—October 16—marked a proud moment as the UBC IT Joint Occupational Health & Safety Committee (IT JOHSC) walked the stage to accept the Safety Achievement Award at the 2024 Safety Day. This award recognizes their ongoing workplace safety efforts that have been key in supporting the wellbeing of UBC IT staff. We sat down with Kirk MacDonald, Andrew Wang, and Laura Triay as they described the meaningful work the committee has been putting in behind the scenes and how it has positively impacted UBC IT.
In today’s hybrid work environment, creating a sense of community has become more important than ever. UBC IT Vancouver’s newly formed Social Committee, led by an enthusiastic Amy Kao, is dedicated to fostering connection within our diverse teams while having some fun along the way. In chatting with Amy, she described why she believes that planning small, grassroots events is essential for supporting the mental wellbeing of our employees.
Kirk Karasin was the Senior Media Specialist at UBC Studios and Supervisor of the Emerging Media Lab, but more than that, he was a mentor, creator, innovator, and a dear friend who consistently pushed the boundaries of what was possible.
Welcome to the start of Winter Session 2024! Prepare yourself for the new semester with UBC IT’s resources and services. UBC IT supports the day-to-day needs of the community including wi-fi access, email services, and cybersecurity to stay safe online. Discover our top IT services so you can stay productive and secure in your work and studies this Fall:
Visit our service page for faculty & staff
Visit our service page for students
During their short time at UBC IT, our Co-op student employees inject fresh perspectives and energy into our teams while supporting our projects and daily operations. This week we are saying goodbye to Emilyn Sim, our UBC IT Communications Web Specialist Co-op student. Over the past 8 months, Emilyn has supported our UBC IT Communications and Change Management teams with her web expertise, content contributions, and overall cheery demeanor.
