AV System Design, Planning, and Installation


If you are thinking of renovating or building a meeting room, conference room, lab, auditorium or classroom on campus, the UBC IT Audio Visual team will provide you with expert guidance in AV system design, project management and installation.

We are equipped to handle all kinds of AV-related projects on campus, including presentation systems, videoconferencing, and Unified Communication systems.

We strive to provide effective and unique audio visual solutions in all formal and informal learning spaces throughout campus. Our consistently high standard of functionality and usability for campus AV systems will empower faculty, staff and students to utilize evolving technology as a means of exploring exciting new methods of teaching, learning and communicating.

Features & Benefits

  • Complete systems or small installations to fit any need and budget
  • Expert planning and supervision of your project from start to finish, including end-user training
  • Highly-trained and certified designers, integrators and programmers
  • All work done in accordance with UBC standards and practices for construction and installation


We do our best to ensure that our clients get the most affordable pricing available. To learn more about our pricing and tender process, please visit the Planning & Project Management .

Getting Started

Have questions regarding Audio Visual Projects on our campus? First checkout our FAQ! Are you ready to get started on your Audio Visual Project? Please submit a ticket to the UBC Self-Service Portal and tell us about what you would like to do. A team member will contact you to discuss your project within 3 business days.

Further Information


If you are having trouble with an existing Audio Visual installation please submit a ticket to the UBC Self-Service Portal to report an issue.

Design and Documentation

Proper design is key to the successful completion of any construction project. Our team members have experience and industry training in the design of everything from classrooms and meeting rooms to the unique requirements of recording studios and one-off research spaces. Whether you know exactly what you want and need, or are still exploring your options, we will work with you to provide a solution that will best meet your end requirements while remaining cost effective.

Our design team has long-standing relationships with leaders in all facets of our industry and we are constantly refreshing our knowledge base to keep up with the latest products and changes in technology.

Planning & Project Management

Our Project Managers have extensive experience overseeing projects and systems of various sizes and levels of complexity. We will assist in coordinating with our on campus resources and vendors directly to help ensure the timely and cost-effective completion of any AV project. Our expertise in flat-panel and projection presentation systems, videoconferencing and Unified Communication solutions enables us to create complete systems to fit any need and budget.

Our team will perform a site visit to gather information and conduct a needs analysis with key stakeholders for each system. Once we have, we will solicit quotes from our pre-qualified vendors to ensure the best possible pricing and provide a quote or estimate for the work to be completed. For larger scale projects, we can assist in providing the required documents needed to be sent out for tender.

Every completed project will undergo a rigorous commissioning process to ensure proper functionality. And before turning the system over to the end-user, our support staff and Project Managers put the system through its paces and resolve any outstanding deficiencies. This commissioning process is key to the successful completion of any project.

Integration, Implementation & Programming

The UBC IT AV Integration and Programming team bring unmatched AV industry credentials to UBC. Our programming team will utilize the latest control standards guided by User Experience and Visual Design methodologies – including the shift to “touch free” practices – to give you a user-interface that is functional, intuitive and easy to use. Members of our Integration team hold certifications such as Certified Technology Specialist (CTS), Crestron Programming and Integration, and Biamp Digital Signal Processing credentials. They also demonstrate commitment to professional growth in the industry through continued education.

Our team has installed hundreds of AV systems on campus and is familiar with the UBC standards and practices pertaining to all construction related work. Following the successful installation of any completed system we will provide training and orientation to faculty and staff. System orientation gives end-users an opportunity to familiarize themselves with the newly installed system and ask questions of our expert staff.

Contact Information

Please submit a ticket to the UBC Self-Service Portal to request training or a technical consultation and tell us about what you would like to do. A team member will contact you to discuss your project within 3 business days.

System Design, Planning and Installation FAQs

Every project is different, but we do our best to ensure that our clients get the most affordable pricing available. To learn more about our pricing and tender process, please visit the Planning & Project Management page.

Yes, we design and install systems for both new and existing spaces.

Yes, we do projects of all shapes and sizes. Contact our team via the UBC Self-Service Portal for assistance and tell us about what you want to do. We will get back to you with more details.

Yes. We have great relationships with UBC Facilities Management and UBC Project Services. We can provide design and consultation services only as part of a larger project or for smaller projects that don’t meet the threshold for UBC Project services we can manage the design-build project from start to finish. Please visit the AV System Design page for more information.

Yes. User training is always the final and most important step of the installation process. We will meet you on site and walk you through each and every function until you feel comfortable and capable of operating the system on your own.

Yes, we’d be happy to assess your old AV equipment and make any arrangements for removal and/or disposal.