How CMS Works

What is a Content Management System (CMS)?

A CMS is a software system used to manage content, including web content, images, audio files, etc.

  • Used for storing, controlling, versioning and publishing websites.
  • Files are available over the web
How Web Maintenance Typically Works
The webmaster creates a bottleneck between the Content Contributors and Site Visitors.
Updates to your site aren't available to your Site Visitors without first going through the webmaster.

How CMS Works
Design Managers create templates (editable content regions and non-editable design/navigation features) within the CMS.
Content Contributors write or place content in the page templates.
Editors and Approvers review and edit the information as necessary.
Once approved, the webpage is published via FTP to the website (the server) where Site Visitors can access it.

Key Benefits of CMS

  • allows non-technical staff the ability to update web site content without knowing HTML, FTP, etc.
  • easy-to-use WYSIWYG tools, similar to Word (code view as well)
  • workflow / approval -- can be as complex or as simple as desired
  • each unit decides on the workflow that best meets their needs
  • individuals who have natural responsibility for content can maintain that content themselves (with approval process if desired)
  • consistent visual identity (CLF)
  • standards-based code
  • archiving / backup / recovery
  • turnover and succession planning
  • content more likely to be kept up-to-date (review reminders)
  • information more easily found
  • more cohesive user experience
  • makes site maintenace and (re-)development easier and far less costly
  • web professionals are freed to focus on higher-value tasks, i.e. developing interactive functionality, improving site usability

Last reviewed shim1/17/2008 12:43:38 PM